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The personal weblog of Stephen P Smith

Posts Tagged ‘Groundhog Day Resolutions’

4/4 Groundhog Day Review

Bill Murray and the groundhog drivingToday is Groundhog Day!

Well, actually it’s Easter, and I am at the Tavern preparing to serve a couple of hundred people our buffet. But since I can write this in advance, and you can read it at your leisure, here we go!

It is time to review my Third Period Goals, then give a brief outline of what I have planned for the Fourth Period (5 April to 4 May 2010).

The Third Period was a little more challenging than I had expected. Most of my goals and projects that I had initially planned revolved around my own home business, rather than my work at the Tavern:

Period 3 – Due 4 April

  1. Maintain exercise program – use Twitter or Facebook for accountability?
  2. Read 1 book per week
  3. Create 1 free product (Like the 7 Habits of Highly Effective People in Context)
  4. Work on the Productivity Book

    • Write Conclusion
    • Send out for copy-editing
    • Prepare cover art
    • Contact possible reviewers
    • Brainstorm freebies and bonuses
    • Create outline for story
    • Brainstorm characters/roles
    • Map out basic plot
    • Start writing!
  5. Brainstorm ideas for new training courses

Unfortunately, most of my work and accomplishments are not on this list. I got quite a bit of work done on assignments that “magically appeared” on my Kanban Board at the Tavern, but this list suffered a bit, especially the book.

So, here are the results:

Exercise program – “C”, I managed to get motivated to make this a part of my morning routine, sorta. I did the exercises at least 3 days a week, not as much as I would have liked – but it was an improvement over the previous period.

Read 1 Book per Week – “A”, I was able to complete reading 5 books this period (Moby Dick is still in progress). They were:

  • The Non-Designer’s Design Book – a very good read, referred to me by my colleague David Seah. I learned some good tips about designing text layouts that I can put to use on some product ideas that I have coming up later this year.
  • A Spectacle of Corruption – Historical fiction about election processes in 18th century England (much more interesting that that description sounds!)
  • Prague – a twisty-turny novel about American and Canadian ex-pats living in Budapest in 1991. No one even goes to Prague, they just sit around in clubs and bars talking about going there. I should not have finished this one…kindof a waste.
  • The Dante Club – more historical fiction, this time Henry Wadsworth Longfellow, Oliver Wendell Holmes and James Russell Lowell team up with 19th-century publisher J.T. Fields to catch a serial killer in post-Civil War Boston. Highly recommended.
  • Rework – a “business” book, Jason Fried and David Hansson describe the surprising philosophies at the core of 37signals’ success. Well, let me tell you I am quite inspired to put them into practice. Highly recommended. A full review will be published later this week.
  • Moby Dick – the eternal classic. I haven’t read this in years so I thought I’d go for a sail with Ishmael and Ahab.

Create 1 free product - “A”, This was a decent success, as I created the new newsletter for the Knowledge Exchange Summit. If you have not signed up, well, you will have another chance this Thursday as we will be meeting again to discuss our businesses and share best practices.

Work on the Productivity Book - “F”, This is where I get embarrassed, because I have not done a single thing on this project. Primarily because I did not schedule time to work on it, I did not do any of the research I wanted to do, and I am sorta scared of doing it.
I did not follow any of my own advice, tactics, or procedures. This means, of course, that the book project is going to get moved to the front of the line for the next period. Importance and Urgency have both increased for this and it deserves to get the attention.

Brainstorm ideas for new training courses – I did this at the beginning of the period, and will be sharing these later.

Read More…

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3/3 Groundhog Day Review

Bill Murray and the groundhog drivingToday is Groundhog Day!

It is time to review my Second Period Goals, then give a brief outline of what I have planned for the Third Period (4 March to 3 April 2010). I am not going to call these review/planning periods “months” or “monthly” because there will only be 11 of them, including the year-end review on 12 Dec.

I have been good at keeping the promise I made to myself to be diligent with my Weekly Reviews, taking careful notes, and saving all of my planning sheets. I also created a pretty cool flowchart for marketing and linking the new products that I plan to create this year with the existing product/service line.

This flowchart was enhanced and improved in a recent meeting that I had with my friend Dave Seah, in our Knowledge Exchange Summit last week. The KES is a pretty cool new thing that he and I are going to do this year, and we will both be writing more about it this month. To get in on the discussion and find out more about the KES please register for the newsletter, here:



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Second Period Review

My Period 2 goals were a little more ambitious, focusing on seeing some positive progress on a major goal that has been back-burnered for too long.

  1. Maintain exercise program – Fail. I pretty much gave up on this, I must re-focus. I need more accountability for this to work…
  2. Read 1 book per week – Success! I actually completed 5 books this period (All of these books will be the subjects of more detailed reviews in the KES newsletter – coming soon):
    • SWAT (review at the link)
    • The War of Art by Stephen Pressfield – an amazing book that I will be reviewing next week and hosting a contest for a free copy
    • The Next 100 Years – a look at the world’s geopolitical future
    • More Space – a book of business essays that I read last year and wanted to catch up on the ideas. I wondered if any of the predictions had come true…will be writing more about this later this month
    • The Devil in the Kitchen -  a book that I received for Christmas, about Chef Marco Pierre White
  3. Work on the Productivity Book – This goal has been revised and re-designed after reading SWAT. I need to approach the book from a completely different angle!
    • Add Kanban implementation - Done
    • Write Introduction - First draft done
    • Organize Chapters - change to Organize Appendices
    • Create Artwork - Not done. I have to re-think the artwork needs, as the entire concept has changed from that of a technical manual to a business fable
  4. Staff Evaluations (@Tavern) – Half done. Scheduling conflicts with some of the staff has stretched this out to a second week.
  5. General’s Club Rollout (@Tavern) – Done! This has been very effective, and all of the delegated processes are in place for handling registration, data entry, and mailing Welcome Packages

Overall, I am pretty excited about how this program is working. I would rate the effectiveness as “high” and my morale and motivation are very good as well. It is just the exercising part that has me stymied.

Here are some details from my Periodic Review notebook:

  • My exercise routine was hard for me to follow. For some reason I just can’t get motivated to do the exercises, whether I tried to do them first thing in the morning or later in the day.
  • My biggest waste of time: I hate to say it, but this entry was very consistent – being at the Tavern. Business was pretty slow, especially this past week due to the “threat” of blizzard conditions every day. The level of business in the off-season requires that I be there to keep an eye on things due to the lack of being able to pay a supervisor to do the “babysitting”.
  • The best ROI that I recorded came from my days off from the Tavern, where I was able to spend some time with the Lovely Bride and we could enjoy ourselves. She works days, I work nights, so we do not get a lot of time together during the week.

Action Steps for Improvement

As part of the GHD review, I think that it is important to look at the failings and successes of the period and learn from them. What did I do well, and why? What did I not do well, and how can I improve?

I suspect that my exercise problem has to do with accountability and with revising my morning schedule. Everything that I do when I first get out of bed is pretty standard, and has been for a while. This means creating a new habit, which is a pretty difficult thing to do. I have been keeping a checklist on my Kanban board for logging the days that I exercise, but that just isn’t working. I need to put it in a more conspicuous place. And I need someone to push me.

More on this later. Here are my new-and-improved goals for the next period:

Period 3 – Due 4 April

  1. Maintain exercise program – use Twitter or Facebook for accountability?
  2. Read 1 book per week
  3. Create 1 free product (Like the 7 Habits of Highly Effective People in Context)
  4. Work on the Productivity Book

    • Write Conclusion
    • Send out for copy-editing
    • Prepare cover art
    • Contact possible reviewers
    • Brainstorm freebies and bonuses
    • Create outline for story
    • Brainstorm characters/roles
    • Map out basic plot
    • Start writing!
  5. Brainstorm ideas for new training courses

So far, so good. Just writing this post has been very revealing and cathartic. I feel really good about this program and encourage you to create something like it for yourself. Send me an e-mail [stephen at stephenpsmith dot com] if you need help, I’d love to see some more folks get involved and share their progress.

You can still join in on this running experiment, leave a comment or email a link to your own post.

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Thoughts on Dave Seah’s GHD 2010 Kickoff

My friend and fellow blogger Dave Seah has published his own Groundhog Day Resolution post, and it is a doozy. I wanted to share a piece of it with you, although you should go read the entire piece:

Groundhog Day Resolutions 2010 Kickoff

Seah spends more time in his blogging sharing personal insights than I do, and perhaps that is simply a matter of style. Or it could be a holdover from the “old me” – a complete introvert, nose buried in a book and a very small circle of real friends. Or, as I think about it a little more, it could be because I tend to intuitively arrive at decisions and conclusions without really having to think through the intermediary steps. I have always done this, it caused no end of frustration in school, especially in math class…where “showing the steps” was allegedly essential in Basic Algebra. Hmmm

Note to self: Think about how you arrived at your conclusion. Show your work, it’s a little bit more important now. In fact, your life may depend on it.

Anyway, the first piece of Seah’s post that I want to share is about what he has resolved for 2010:

The first two resolutions were restatements of my 2007 resolutions: write about what catches my eye, create that which illuminates and achieve financial independence through what I create. I knew it wasn’t going to be the “fast track” to money, but it was the way I decided I wanted to do it. A little later that year, I finally noticed that the more I worked with other people on their projects, the better my own projects seemed to go. That lead to a new directive: Be involved with dreams that are larger than myself.

By the end of the year, my Groundhog Day Resolutions had coalesced into a set of principles:

* Communicate with a variety of people in a variety of ways. Be interested! Have real conversations with them! Do it face-to-face, and through online media.
* Create tangible new things every day, then show what you’ve made to those people you’re talking to.
* Be involved in other people’s dreams that are larger than yourself, with people I like and respect.

These are external principles that seem to serve me well, and they have been stated for the past five years of my blogging in various ways. It hasn’t been always easy to maintain the momentum, particularly when it came to creating everyday.

Robert Hruzek, Joanna Young, Brad Shorr at SOBCon

I had never really thought about it, but these are very similar principles to the ones that guide my own life. The last time that I actually sat down and thought about my own guiding principles was last year at this time when I started putting down the outline of my 7 Habits of Highly Effective People in Context e-book. These principles, especially that of collaborating with others on projects bigger than myself, really coalesced after my first experience at SOBCon in Chicago (May 2008).

The seeds of the personal and online network that that experience planted have grown and blossomed into something that I would never have dreamed possible: real friends and collaborators that I can ask for help when I need it, and whom I am happy to help when they ask. And they do ask. Not just for links or re-Tweets or things like that, but for my honest opinion on their work and their dreams. I find it humbling and thrilling at the same time.

Reading Seah’s post made me realize that I had completely internalized these principles. I just don’t think about them anymore, I live them. One of the first things that I do when I find something interesting or valuable is share it with my network, ask for thoughts and Ideas (yes, big “I” ideas), and volunteer to share my own efforts to make it into something bigger (like work.life.creativity – which I will be the first to admit needs a little more attention).

GearsAs I am writing this post, the gears are turning in the back of my brain, and I believe that I would benefit from re-establishing these principles, and making them part of my daily routine. Really thinking about and analyzing how they affect the things that I am working on, not just here but in my role as the Tavern manager too. You would thank that with the amount of effort I put into creating things, tracking them and managing them, I would think a little harder about how they got there…

Seah goes on to add another layer to his overall strategy:

However, late in 2009 I had formulated two additional principles, which are curiously-contradictory:

* Just do is about doing something that changes something about the world, and then quantifying its effect. This is the action-oriented, metrics-based approach to productivity we’re familiar with. This is the direct approach.
* Just be, by comparison, is more about observation and context than action. The change in the world, come from the cycle of observing what is happening, and then reacting to it as part of the mysterious flow of it all. This is a more artistic approach to life, and the surprising thing is that the world also changes just by your being in it.

Finding the balance between “just doing” and “just being” is helping to unlock my creativity and productivity.

Chinese acrobats balancing a tower of chairsThe “A-ha Moment”

Indeed, finding the balance is always the most interesting part of your life and work and job. I am pretty good at the Just Do part of this whole journey/adventure. In fact, I have spent the past three years working very hard on training myself to embrace my ADD in order to find and implement routines and lifestyle structures that allow me to be productive and effective. Observing and iterating these activities into a ruthlessly efficient productivity practice.

Only recently have I decided to push myself to do something creative every day, to start thinking more about thinking, and to really discipline myself into starting less Projects in order to complete more of them. But there is something more to it, something missing from that equation: Observe and reflect upon what effect my actions are having on the world around me.

I will admit that I have been in a bit of a “funk” lately, working (too?) hard and accomplishing quite a bit. But I have not been my normal, smiling self (the Lovely Bride has commented on it more than once in the past month). Because I can see that I have not created the balance that I need, I have been pre-occupied with the Doing and paying scant attention to the Being. (I just checked, and I have not written my Morning Pages since 23 Jan.)

So, here goes. I have a few things that I have scheduled for myself in the Doing column to complete yet this morning, so I am going to go and do them. One of those things is the laundry, which offers me a chance to have about an hour to just Be. To observe and reflect. To a kind of mind-dump, not the “what are my open loops and what do I need to do to close them” sort, but the “why am I motivated to do the things that I do” type. Or whatever turns up.

I will write it all down and report back tomorrow. It should be interesting…

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2/2 – Groundhog Day Resolutions

Bill Murray and the groundhog drivingToday is Groundhog Day! (Well, this is being published on 2 Feb, parts of it were written last week, the rest, yesterday)

The formatting of this series of posts will evolve, but for now I am going to start with a review of how well I did at achieving my First Period Goals, then give a brief outline of what I have planned for the Second Period. I am not going to call these review/planning periods “months” or “monthly” because there will only be 11 of them, including the year-end review on 12 Dec.

I am making a promise to myself to be very diligent with my Weekly Reviews, to take careful notes, and to save all of my planning sheets. It is always exciting for me to start a new endeavor, especially one that can be as beneficial as this one. If I maintain my discipline I should be able to have an amazing year.

First Period Review

My goals for the first period were simple and less-than-ambitious:

  1. Set goals and milestones for the 2nd – 4th periods of 2010
  2. Begin an exercise regimen to maintain my weight-loss from this fall
  3. Write a blog post for every weekday
  4. Read one book per week
  5. Bonus goal: Learn and implement a Personal Kanban system

Goal number 1 we will discuss at the end, as I mentioned, so lets talk about the second – Exercise. I did not do very well. No walking (other than at work) and only did my ‘core’ workouts 2-3 times per week. #fail. I must be more disciplined with this next period.

I did better with writing and publishing blog posts for every weekday, only missed a few. I batched these tasks (thanks WordPress scheduling feature), writing most of the posts on Sundays when I didn’t have to work at the Tavern.

stack of booksReading one book per week, well, according to my Reading Journal, I have started The Meaning of Night (novel) and finished Linchpin, The War on Success, and Make Today Count. The novel is pretty hefty, I started it on the 5th and I am about 2/3 done (and really enjoying it). Four weeks, four books, looks good.

The good news is that I have plenty of books to choose from for the next couple of periods, at least!

My bonus goal, Learn and Implement a Personal Kanban System, is well under way. This small change in the way that I administer my Projects and Next Actions has had a tremendously positive impact on my productivity, both at home and at my job. I will definitely be writing more about the Kanban and add it to the Productivity book that I am writing.

(I know, I know, “We don’t need another Productivity book”. Yes. We do.)

Groundhog Day Resolutions for Periods 2 – 4

This is the fun part, where you get to see what I am planning for the next three review periods and then mock me mercilessly if I don’t accomplish these goals (not that any of you would do that, of course).

Period 2 – Due 3 March
Period 2 is going to see a little more ambition, and positive progress on a major goal that has been back-burnered for too long.

  1. Maintain exercise program
  2. Read 1 book per week
  3. Work on the Productivity Book
    • Add Kanban implementation
    • Write Introduction
    • Organize Chapters
    • Create Artwork
  4. Staff Evaluations (@Tavern)
  5. General’s Club Rollout (@Tavern)

Period 3 – Due 4 April

  1. Maintain exercise program
  2. Read 1 book per week
  3. Create 1 free product (Like the 7 Habits of Highly Effective People in Context)
  4. Work on the Productivity Book
    • Write Conclusion
    • Send out for copy-editing
    • Prepare cover art
    • Contact possible reviewers
    • Brainstorm freebies and bonuses
  5. Brainstorm ideas for new training courses

Period 4 – Due 5 May

  1. Create 1 free product
  2. Create 1 salable product
  3. Maintain exercise program
  4. Read 1 book per week
  5. Market and launch e-book, real book
  6. Prep for SOBCon

I am pretty excited about this – all of my major goals for the first part of the year, all laid out and ready to be broken up into actionable pieces. This is going to be a very good year.

You can still join in on this running experiment, leave a comment or email a link to your own post.

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